From time to time, you will be asked to create different kinds of reports and present them to your superiors and executive employees in the office. Whether it’s just a report about how happy your employees are or it’s something important like last quarter’s sales figures or something like Annual Report, the key to write an effective and impressive report is to make sure that the content of the report is right, relevant and fulfills the key requirements. Knowing your audience and understanding what you want to add in the report is one thing but actually presenting the content of the report in front of the board members and partners of the company is something where you don’t want to make any mistake.
Guidelines for adding effective content in an Annual Report:
- Make sure to add only relevant stuff in the report:
An Annual report is very important for any company and organization because it summarizes the situation and important milestones of the past year but just to make it more impressive, you don’t need to add whatever you think is relevant. An Annual report can also fit on two pages and you can also stretch it to 25 pages because it’s up to you what you add in it and how you add the content in it. Make sure to create a rough draft or list of the items that you want to include in the report and review them before making it final. Chances are that you will find a good amount of data that is not as important for the report as you thought previously.
- Make a summary if the actual report is too long:
Company executives i.e. CEOs, Directors and Partners usually don’t have time for reading lengthy reports and analysis cards but they always look for a quicker way to get the basic idea and essence of the full report. If you have prepared an annual report, it surely will be long and just to make sure you are not asked to explain what you have included in the report in a fewer words, you should include an Executive Summary with the full report as well. In the summary, you can either make bullet points or only add what’s important for upper level management to know.
- Start with most important stuff:
The basic and most important thing to understand is that if you think yourself reviewing a long report, you can see yourself getting bored by the time you reach the end of it. The same thing happens with other readers too when they find a long and lengthy report in front of them. This means if you start with less important stuff and you keep the crucial content for the end of the report, it’s not going to work or look professional. The key to success here is to start the report with the content and details that are crucial for it and without them the report will be considered incomplete. This way when a reader starts reviewing the report, he has already reviewed the important information and even if he falls asleep by the time he reaches at the end, it’s not going to be a problem.
Here is a collection of Free Annual Report Templates collected from online and available for free download.
Here is a professionally drafted Annual Budget Template created using MS Excel. It is available for free download and can easily help anyone at individual or small business level.
Here is a short but quick Annual Report prepared for Industry in PDF format.
Here is another good quality PDF Report Template for Finances created to help business executives.
Here is a good quality Annual Report Template created as a Formal Report to be prepared for senior management.