Archive | Business Technology RSS feed for this section

Invoice Management Is Pivotal To E-Business

2 Oct

During the past couple of years here is an increasing awareness of document administration. Needless to say as it offers vast improvements in productivity, much better doing work environments and a rapid return on financial investment. But there is a shortage of real comprehension of what the benefits are and what it entails.

Invoice Management Is Pivotal To E-Business

Invoice Management Is Pivotal To E-Business

There are two main kinds of document management. One deals with various variations of papers – whom monitors them out, what amendments are designed as soon as these are generally examined back in again. The other deals with document and data capture in all their formats to lower the quantity of paper made use of within an Organization. It is its, second version this is certainly getting progressively common as significant technology improvements have been made during the past several many years. Needless to say, document administration is anticipated to develop at a yearly price of 30% with a forecast to attain $32 billion by 2002 – worldwide.

Invoice Management is among the fastest growing areas of document management, because the “paperless” department gets to be even more than a pipeline fantasy for a lot of companies. E-business has spearheaded great desire for Invoice Management Solutions (IMS). The price reductions seen in the financing department are remarkable when an e-payables and e-receivables method is put in position. Invoice Management is perhaps the easiest and fastest method of attaining a smooth change because the finance department embraces e business.

What is it?

Invoice Management possibilities are specialized document management methods created specifically to manage invoices and their particular corresponding papers within the financing division. IMS is offered for both Accounts Payable and Accounts Receivable however for simplicity, this short post focuses from the A/P department.

Invoice Management Solutions (IMS) can really assist attain strategic objectives such as better productivity, streamlining of business procedure, business invoices, improvement within the offer chain relations and most likely first and foremost dramatically reduce expenses. Along with these benefits come a number of brand new benefits as soon as we include e-business that’ll be examined in the next report.

Typical V’s Modern Invoice Control Solutions (IMS)

Invoice management can be very complex or incredibly simple – it varies according to the company demands. Most solutions are scalable so extra functionality (brand new processes, extra individuals or included capture techniques) can be included, because the business requires dictates. Traditionally, charge management ended up being simply an electric filing case – instead of by hand filing paper invoices they certainly had been scanned and saved as electric documents. This removed storage costs and made retrieval of files a great deal faster. Auditors, administrators and other interested 3rd events were more content as they could access papers so a lot more easily, making their job quicker.

Today, invoice management still provides an electronic filing cabinet however with enhancement in workflow (now known as e-Process) and OCR (Optical Character Recognition) technology it’s functionality features broadened. Invoice Management possibilities can today enhance your whole existing company processes. There isn’t any have to change the way you work to accommodate a brand new system as it simply automates how you currently work. However, it removes, automates or simplifies a number for the time ingesting and repetitive manual jobs tangled up in finance processes.

Associated with the information used within organizations, 90% is calculated to be held in writing or various other files platforms and is seldom controlled in a strategic fashion. It’s inaccessible by the employees as and once they need this info and can frequently take some time to find. Much effort and time is taken to manage the remaining 10% typically held in huge databases using complex economic, ERP and various other applications. Invoice Management possibilities redress the imbalance when you look at the control over data to be able to enhance the business performance.

Invoice Management allows workers, no matter their location, to accessibility documents and information firmly from their desktop. As papers can be accessed over a LAN, WAN or web browser they may be accessed by authorized people as and once they need them – irrespective of their area. This improves the efficiency of real information workers whom can react to questions immediately.

In a high-production atmosphere, the details necessary to perform crucial jobs can be sent to the desktop computer using e-Process software. As each organization has their very own unique procedures and company guidelines, the automation among these is certain to each organization. Thankfully, with the newest modelling tools, developing these processes can be accomplished really just. Say for instance, when an invoice arrives it needs to be action one means or another by a person in employees making use of the data from your financing system. The IMS requires a note associated with invoice when it comes and collects the info necessary from the finance system. The image and info is delivered to a work-queue accessed because of the worker from their particular desktop computer. Control can then monitor task overall performance utilizing a wide range of visual data and review trails. The capability to see this sort of information with simplicity may have extreme results on the company as inefficiencies are quickly highlighted and eradicated.

Invoice management also eliminates a lot of repeated jobs within the financing division. Invoice registration is not a longer required. As invoices no longer get lost, there is going to be no have to register all of them as they arrive. If they’re maybe not registered they equally don’t have to be un-registered if they’re declined inside the authorization procedure.

When it comes to almost all invoices, data entry is decreased while the details can be “read” using OCR technology from the invoices and automatically updated towards the ledger. The information can certainly be passed into an e-Process or populate ODBC compliant databases. The IMS can match files as each arrives. Whenever a charge arrives, the IMS can instantly match it into the distribution notes or acquisition requests. It is no much longer necessary to have heaps of files awaiting the arrival of invoices and time ingesting manual coordinating is eliminated.

So long as the device is compliant with BSI standard PD008, there may no much longer be any necessity in order in order to maintain initial paper invoices. This gets rid of the requirement to manually register and keep invoices as the system automatically runs this task relating to your company principles. The papers are saved in one system no matter what the format – COOL, paper, EDI, XML, e-mail etc. A digital repository of all information and documents permits your staff to intuitively retrieve the information rapidly utilizing one search.

Automating the authorization procedure is another location where huge improvements in efficiency can be made. Instead of giving duplicates of each charge to authorizers and maintaining a manual check on the payment dates the device automates the entire process. Company principles are embedded when you look at the system to make certain that each invoice can be instantly sent towards the proper recipients. Web technology permits the Authorizer to view the invoice and finish the authorization irrespective of their place. Each one for the authorization systems is various but should provide an audit path and incorporated escalation procedures to make certain that the invoices are returned and compensated on time. It features a positive effect on supplier relations and ensures that the division gets its supplier discounts each and every time.

With fast retrieval of invoices from in the finance system, it is simple to answer queries through the offer string. This gets better the image for the division utilizing the supply sequence and decreases time eating and pricey cellphone telephone calls returning to these with the responses. The knowledge is right available on-screen if it is required. The removal of a large percentage of routine jobs to an automatic software system improves precision and speed associated with the procedure. It can also have an excellent impact on the working atmosphere. As employees are freed from menial routine jobs they may be able invest even more time on enjoyable and productive work such as relationship building inside the source sequence and improvement of company overall performance.

It’s simple to see that Invoice Management possibilities can offer a wide range of advantages to a busy finance division. The return on investment is rapid of these solutions. Automated authorization has an anticipated ROI of a couple of months and you also can expect the entire system to cover it self within 2 years. Documentation is a prominent provider of document administration software and services approaches to UK, European and worldwide organizations. By the removal of paper and manual handling from company operations we help our customers reduce expenses, improve efficiency, preserve company control and attain legal compliance. We have actually a variety of general public and private sector customers using all of our invoice control and document archiving solutions.

The cornerstone to our success is our proven track record in building and implementing high-quality, business-focused solutions particular to individual client requirements.

Annual Report Templates

6 Feb

From time to time, you will be asked to create different kinds of reports and present them to your superiors and executive employees in the office. Whether it’s just a report about how happy your employees are or it’s something important like last quarter’s sales figures or something like Annual Report, the key to write an effective and impressive report is to make sure that the content of the report is right, relevant and fulfills the key requirements. Knowing your audience and understanding what you want to add in the report is one thing but actually presenting the content of the report in front of the board members and partners of the company is something where you don’t want to make any mistake.

Guidelines for adding effective content in an Annual Report:

  • Make sure to add only relevant stuff in the report:
    An Annual report is very important for any company and organization because it summarizes the situation and important milestones of the past year but just to make it more impressive, you don’t need to add whatever you think is relevant. An Annual report can also fit on two pages and you can also stretch it to 25 pages because it’s up to you what you add in it and how you add the content in it. Make sure to create a rough draft or list of the items that you want to include in the report and review them before making it final. Chances are that you will find a good amount of data that is not as important for the report as you thought previously.
  • Make a summary if the actual report is too long:
    Company executives i.e. CEOs, Directors and Partners usually don’t have time for reading lengthy reports and analysis cards but they always look for a quicker way to get the basic idea and essence of the full report. If you have prepared an annual report, it surely will be long and just to make sure you are not asked to explain what you have included in the report in a fewer words, you should include an Executive Summary with the full report as well. In the summary, you can either make bullet points or only add what’s important for upper level management to know.
  • Start with most important stuff:
    The basic and most important thing to understand is that if you think yourself reviewing a long report, you can see yourself getting bored by the time you reach the end of it. The same thing happens with other readers too when they find a long and lengthy report in front of them. This means if you start with less important stuff and you keep the crucial content for the end of the report, it’s not going to work or look professional. The key to success here is to start the report with the content and details that are crucial for it and without them the report will be considered incomplete. This way when a reader starts reviewing the report, he has already reviewed the important information and even if he falls asleep by the time he reaches at the end, it’s not going to be a problem.

Here is a collection of Free Annual Report Templates collected from online and available for free download.

Annual Budget Template – MS Excel Template

Here is a professionally drafted Annual Budget Template created using MS Excel. It is available for free download and can easily help anyone at individual or small business level.

Annual Budget Template

Annual Report To Industry – PDF Format

Here is a short but quick Annual Report prepared for Industry in PDF format.

annual report to industry
Annual Reports Presenting Your Successes – PDF Template

Here is another good quality PDF Report Template for Finances created to help business executives.


Annual Report Template – MS Word Template

Here is a good quality Annual Report Template created as a Formal Report to be prepared for senior management.

Annual Report Template

A Business Technology Holiday Wish List

25 May

It isn’t unusual to encounter a lull at your workplace in December. Between the lengthy Thanksgiving weekend and countdown to Christmas time, you’ll discover many workers have days earmarked for holiday and some clients just aren’t as active as they are when you look at the springtime. It’s a great time to assess progress from inside the company and discover if several things can be improved. With regards to your business interaction, you really need to undoubtedly look into enhancements that will show priceless in the following year.

What would you place in a business vacation desire list? If you depend on Internet connection, you certainly require to think about software that protects your possessions and simplifies interaction between your staff and customers. When the budget enables, place this on the getaway record and start shopping.Holiday-Wish-List-Template

Click here to download this Holiday Wish List Template

  •  Updated Trojan Software. A lot of us residence may forget to update anti-virus software in the floor that if we’re careful, we shouldn’t have a issues. With regards to the task, but, you shouldn’t simply take such risks. One wrong simply click on a phishing e-mail can result in issues that affect everybody in your workplace, therefore if it has been a bit because you updated your anti-virus software make sure it gets done before you get hectic again.
  •  Data Recovery Software. When a violent storm pauses, or one thing else takes place which causes you to lose energy, you chance harm to your computer systems. In the event the information server is on-site, that can increase the chances of dropping delicate information – everything from credit card numbers to Social Security information from consumers. You cannot risk putting clients and employees in a position where their particular privacy is affected, therefore it is great to have quality data recovery in spot. Safeguard the info you keep for the work.
  •  Movie Seminar Equipment. If you intend to grow your company, may very well perhaps not have the chance each and every time to check out prospective customers in various other metropolitan areas. Since most communication at the office is completed via e-mail, it’s a good idea to create up movie meeting capabilities using the online in order in order to connect with company partners and clients. This might be in fact the then best thing to having everyone in the same space.
  • Cellphone Connection. As mobile web develops, your company expands. We utilize smart phones and pills to perform company out of the company, therefore a lot that we could feasibly never ever stop operating. You might desire to take a rest as soon as in a bit, however if you ought to leave the office and watch for value emails a cellular setup can make that occur for you.